{"id":778,"date":"2026-11-02T17:02:48","date_gmt":"2026-11-02T17:02:48","guid":{"rendered":"https:\/\/nybookpublishers.co.uk\/blogs\/?p=778"},"modified":"2026-11-02T17:02:48","modified_gmt":"2026-11-02T17:02:48","slug":"how-to-format-a-book","status":"publish","type":"post","link":"https:\/\/nybookpublishers.co.uk\/blogs\/how-to-format-a-book\/","title":{"rendered":"How to Format a Book: A Complete Step-by-Step Guide"},"content":{"rendered":"<h2>Open<\/h2>\n<p><span style=\"font-weight: 400;\">You have finished your draft. Now you need it to look like a real book. Knowing how to format a book properly is what turns a plain document into a file that a printer, a reader, or a platform like Amazon KDP will accept without trouble. The short answer: set your trim size and margins first, choose a readable font, apply paragraph styles instead of manual spacing, add chapter breaks and page numbers, then export to PDF for print or EPUB for eBooks. This guide walks through each step in Word and Google Docs, explains the difference between manuscript and book formatting, and covers what UK self-publishers need to know.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you would rather hand this job to experts, <\/span><strong><a href=\"https:\/\/nybookpublishers.co.uk\/\">professional book publishers<\/a><\/strong><span style=\"font-weight: 400;\"> can format your interior for you. Otherwise, follow the steps below.<\/span><\/p>\n<h2><b>What Is the Difference Between Manuscript Formatting and Book Formatting?<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">These two terms cause a lot of confusion, so start here.<\/span><\/p>\n<p><b>Manuscript formatting<\/b><span style=\"font-weight: 400;\"> is for submitting to agents and publishers. It is plain and standard: double spacing, 12-point Times New Roman, one-inch margins, left-aligned text, and a header with your name and title. Its job is to be easy to read and easy to mark up.<\/span><\/p>\n<p><a href=\"https:\/\/visionarypublishers.com\/blogs\/how-to-write-a-book-summary\/\"><b>Book formatting<\/b><\/a><span style=\"font-weight: 400;\"> is for the finished product that readers buy. It uses a smaller trim size, tighter line spacing, justified text, professional chapter openings, and front and back matter.<\/span><\/p>\n<table>\n<tbody>\n<tr>\n<td><b>Feature<\/b><\/td>\n<td><b>Manuscript Format<\/b><\/td>\n<td><b>Book Format<\/b><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Purpose<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Submission to agents\/publishers<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Printing and sale to readers<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Page size<\/span><\/td>\n<td><span style=\"font-weight: 400;\">A4 or US Letter<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Trim size, such as 5 x 8 in or 6 x 9 in<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Line spacing<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Double<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Roughly 1.15 to 1.3<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Alignment<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Left<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Usually justified<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Font<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Times New Roman 12 pt<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Serif book font, 10 to 12 pt<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Chapter start<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Page break, simple heading<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Styled heading with space above<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><span style=\"font-weight: 400;\">If you plan to submit to publishers first, our guide on <\/span><strong><a href=\"https:\/\/nybookpublishers.co.uk\/blogs\/how-to-publish-a-book-in-the-uk\/\">how to publish a book in the UK<\/a><\/strong><span style=\"font-weight: 400;\"> explains when each format applies.<\/span><\/p>\n<h2><b>Step 1: Choose Your Trim Size Before You Format<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Trim size is the final page size of your printed book. Choose it first, because everything else depends on it.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Common trim sizes for self-published books:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>5 x 8 inches:<\/b><span style=\"font-weight: 400;\"> popular for novels and memoirs<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>5.5 x 8.5 inches:<\/b><span style=\"font-weight: 400;\"> common for fiction and narrative nonfiction<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>6 x 9 inches:<\/b><span style=\"font-weight: 400;\"> common for nonfiction, workbooks, and longer books<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>A5 (148 x 210 mm):<\/b><span style=\"font-weight: 400;\"> a common UK format<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>A format paperback (110 x 178 mm):<\/b><span style=\"font-weight: 400;\"> the classic UK mass-market size<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Check the trim sizes offered by your printer. Amazon KDP Print and IngramSpark both publish lists of supported sizes, and not every size is available in every format. Pick one they support.<\/span><\/p>\n<h2><b>How to Format a Book in Word: Page Setup and Margins<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Here is <a href=\"https:\/\/nybookpublishers.com\/blogs\/how-to-write-an-author-bio\/\"><strong>how to format a book<\/strong><\/a> in Word, including Word for Mac.<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Open your document and go to <\/span><b>Layout &gt; Size &gt; More Paper Sizes<\/b><span style=\"font-weight: 400;\">. Enter your trim size width and height.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Go to <\/span><b>Layout &gt; Margins &gt; Custom Margins<\/b><span style=\"font-weight: 400;\">.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Set <\/span><b>Multiple pages<\/b><span style=\"font-weight: 400;\"> to <\/span><b>Mirror margins<\/b><span style=\"font-weight: 400;\">. This creates inside and outside margins for a bound book.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Set your margins using the table below.<\/span><\/li>\n<\/ol>\n<table>\n<tbody>\n<tr>\n<td><b>Page Count<\/b><\/td>\n<td><b>Inside (Gutter) Margin<\/b><\/td>\n<td><b>Outside, Top, Bottom Margins<\/b><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Under 150 pages<\/span><\/td>\n<td><span style=\"font-weight: 400;\">At least 0.375 in (9.5 mm)<\/span><\/td>\n<td><span style=\"font-weight: 400;\">At least 0.25 in (6.4 mm), 0.5 in or more is safer<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">151 to 400 pages<\/span><\/td>\n<td><span style=\"font-weight: 400;\">At least 0.5 in (12.7 mm)<\/span><\/td>\n<td><span style=\"font-weight: 400;\">As above<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">401 to 600 pages<\/span><\/td>\n<td><span style=\"font-weight: 400;\">At least 0.625 in (15.9 mm)<\/span><\/td>\n<td><span style=\"font-weight: 400;\">As above<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><span style=\"font-weight: 400;\">These minimums come from KDP Print guidance, so verify the current figures on the KDP help pages before you finalize. Many authors use larger margins, around 0.75 inch, for a more comfortable look.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The inside margin matters most. A bound book curves into the spine, so text too close to the gutter becomes hard to read.<\/span><\/p>\n<h2><b>What Font and Font Size Should I Use When Formatting a Book?<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Use a serif font for body text. Serif fonts are easier to read in long passages of print.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Good choices include Garamond, Georgia, Palatino, Book Antiqua, and Times New Roman. For body text, 10.5 to 12 points works for most trim sizes. Fiction in a small trim size often looks best at 11 points.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Keep these rules in mind:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Use <\/span><b>one font<\/b><span style=\"font-weight: 400;\"> for body text and, if you like, one other for chapter titles.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Do not use decorative fonts for body text.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Check that your font license allows commercial print use. Fonts built into Word generally work for this, but confirm the terms.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">For ebooks, readers choose their own font, so your font choice matters mainly for the print edition.<\/span><\/li>\n<\/ul>\n<h2><b>What Is the Best Line Spacing for a Book?<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">For a <a href=\"https:\/\/kids.nybookpublishers.com\/childrens-book-printing.php\"><strong>printed book<\/strong><\/a>, use line spacing of about <\/span><b>1.15 to 1.3<\/b><span style=\"font-weight: 400;\">. Double spacing is for manuscripts only and would make a book look bloated and cost more to print.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Do not add extra blank lines by pressing Enter. Instead, set spacing through paragraph settings:<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Select all body text.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Right-click and choose Paragraph.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Set line spacing to Multiple and enter 1.2.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Set spacing before and after to 0 pt.<\/span><\/li>\n<\/ol>\n<h2><b>How to Format Paragraphs and Dialogue in a Book<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Good paragraph formatting is a quiet mark of professionalism.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Indents.<\/b><span style=\"font-weight: 400;\"> Use a first-line indent of about 0.2 to 0.3 inches. Never use the Tab key or spaces to indent. Set it in the Paragraph dialogue box under <\/span><b>Special &gt; First line<\/b><span style=\"font-weight: 400;\">.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>First paragraph of a chapter.<\/b><span style=\"font-weight: 400;\"> Many publishers do not indent the first paragraph after a chapter heading or scene break. This is a style choice, but applying it consistently looks polished.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Alignment.<\/b><span style=\"font-weight: 400;\"> Justified text is standard for print books. Turn on hyphenation to avoid large gaps between words.<\/span><\/li>\n<\/ul>\n<h3><b>How to format dialogue in a book. Follow these conventions:<\/b><\/h3>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Start a new paragraph each time the speaker changes.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">In UK publishing, single quotation marks are common for speech (&#8216;Hello,&#8217; she said). US publishing uses double quotation marks. Choose one style and use it throughout.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Keep the speaker&#8217;s action in the same paragraph as their speech.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Example (UK style):<\/span><\/p>\n<p><span style=\"font-weight: 400;\">&#8216;Are you coming?&#8217; she asked.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">He shook his head. &#8216;Not tonight.&#8217;<\/span><\/p>\n<h2><b>How to Format Chapters, Headings, and Page Numbers<\/b><\/h2>\n<h3><b>Chapter headings<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Use Word&#8217;s built-in <\/span><b>Heading 1<\/b><span style=\"font-weight: 400;\"> style for chapter titles, rather than bolding and enlarging text by hand. Styles let you update every chapter at once and allow the automatic table of contents to work. Start each chapter on a new page, ideally a right-hand (odd-numbered) page in print. Add space above the chapter title so it sits about a third of the way down the page.<\/span><\/p>\n<h3><b>Page numbers<\/b><\/h3>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Go to <\/span><b>Insert &gt; Page Number<\/b><span style=\"font-weight: 400;\">.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Choose bottom or top of page.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Use <\/span><b>Different First Page<\/b><span style=\"font-weight: 400;\"> so chapter opening pages have no number.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Do not number the title page, copyright page, or dedication.<\/span><\/li>\n<\/ol>\n<h3><b>Section breaks<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Use <\/span><b>Section Breaks (Next Page)<\/b><span style=\"font-weight: 400;\"> to separate front matter, main text, and back matter. This lets you restart page numbering at 1 on the first page of Chapter 1, and use roman numerals (i, ii, iii) for front matter if you wish.<\/span><\/p>\n<h3><b>Headers<\/b><\/h3>\n<p><span style=\"font-weight: 400;\">Many books place the author name on left-hand pages and the book title on right-hand pages. Use <\/span><b>Different Odd &amp; Even Pages<\/b><span style=\"font-weight: 400;\"> to set this up.<\/span><\/p>\n<h2><b>What Goes into Front Matter and Back Matter?<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">A complete book has more than chapters. Include these elements in order.<\/span><\/p>\n<h4><b>Front matter:<\/b><\/h4>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Half-title page<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Title page<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Copyright page (with ISBN, edition, and rights statement)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Dedication<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Table of contents<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Foreword, preface, or introduction (if any)<\/span><\/li>\n<\/ol>\n<h4><b>Back matter:<\/b><\/h4>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Acknowledgements<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">About the author<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Also by the author<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Notes, bibliography, or index (nonfiction)<\/span><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">Include the ISBN on your copyright page. If you need one, see our guide on <\/span><strong><a href=\"https:\/\/nybookpublishers.co.uk\/blogs\/how-to-get-an-isbn-number-uk\/\">how to get an ISBN number in the UK<\/a><\/strong><span style=\"font-weight: 400;\">.<\/span><\/p>\n<h2><b>How to Format a Book in Google Docs<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Google Docs can produce a workable book file, though it offers less control than Word.<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Go to <\/span><b>File &gt; Page setup<\/b><span style=\"font-weight: 400;\">. Choose <\/span><b>Custom<\/b><span style=\"font-weight: 400;\"> under Paper size and enter your trim size. <a href=\"https:\/\/nybookpublishers.com\/blogs\/how-to-write-a-book-on-google-docs\/\"><strong>Google Docs<\/strong> <\/a>now supports custom page sizes through the Pages setup options, and you can set margins there.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Set margins using the same gutter guidance as above. Google Docs does not offer mirror margins, so set a slightly larger inside margin manually or add a gutter if your version supports it.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Apply <\/span><b>Heading 1<\/b><span style=\"font-weight: 400;\"> to chapter titles using the <\/span><b>Format &gt; Paragraph styles<\/b><span style=\"font-weight: 400;\"> menu.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Set line spacing to 1.15 to 1.3 under <\/span><b>Format &gt; Line &amp; paragraph spacing<\/b><span style=\"font-weight: 400;\">.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Insert page breaks with <\/span><b>Ctrl+Enter<\/b><span style=\"font-weight: 400;\"> (Cmd+Enter on Mac) before each chapter.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Add page numbers through <\/span><b>Insert &gt; Page numbers<\/b><span style=\"font-weight: 400;\">.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Export through <\/span><b>File &gt; Download &gt; PDF<\/b><span style=\"font-weight: 400;\"> for print, or <\/span><b>EPUB<\/b><span style=\"font-weight: 400;\"> for ebooks.<\/span><\/li>\n<\/ol>\n<p><b>How to format a book for KDP in Google Docs:<\/b><span style=\"font-weight: 400;\"> Follow the steps above, then upload the PDF to KDP Print. Use KDP&#8217;s online previewer to catch margin or bleed problems. For complex layouts, Word or dedicated software gives better results.<\/span><\/p>\n<h2><b>How to Convert a Word Doc into a Book Format<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">If you already have a finished Word document, convert it in this order:<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Save a backup copy first.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Remove all manual formatting: extra spaces, tabs used as indents, and blank lines used as spacing. Use <\/span><b>Find and Replace<\/b><span style=\"font-weight: 400;\"> to catch double spaces.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Apply a single <\/span><b>Normal<\/b><span style=\"font-weight: 400;\"> style to the body text.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Apply <\/span><b>Heading 1<\/b><span style=\"font-weight: 400;\"> to chapter titles.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Set page size and margins as described earlier.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Add section breaks, page numbers, and headers.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Insert a table of contents from <\/span><b>References &gt; Table of Contents<\/b><span style=\"font-weight: 400;\">.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Embed fonts and save as PDF, or use <\/span><b>File &gt; Save As &gt; PDF<\/b><span style=\"font-weight: 400;\"> with &#8220;Standard&#8221; optimisation.<\/span><\/li>\n<\/ol>\n<h2><b>How to Format a Book for Print and Ebook Publishing<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Print and ebook files are different products and need different formatting.<\/span><\/p>\n<table>\n<tbody>\n<tr>\n<td><b>Feature<\/b><\/td>\n<td><b>Print (PDF)<\/b><\/td>\n<td><b>Ebook (EPUB)<\/b><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Layout<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Fixed<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Reflowable<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Page numbers<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Yes<\/span><\/td>\n<td><span style=\"font-weight: 400;\">No (readers use location markers)<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Margins<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Set by you<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Set by the reading device<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Fonts<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Chosen by you<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Chosen by the reader<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Table of contents<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Page numbers<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Clickable links<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Images<\/span><\/td>\n<td><span style=\"font-weight: 400;\">High resolution (300 dpi)<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Compressed, with alt text<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h2><b>How to format a book for Kindle<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Amazon accepts several file types for Kindle books, including EPUB, and Word (DOCX) files. KDP&#8217;s own guidance recommends EPUB for best results. Keep ebook formatting simple: use styles for headings, avoid tabs and manual page numbers, and add a linked table of contents.<\/span><\/p>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\" wp-image-780 aligncenter\" src=\"https:\/\/nybookpublishers.co.uk\/blogs\/wp-content\/uploads\/2026\/11\/London-Publishing-Workspace-with-ISBN-Focus-300x200.png\" alt=\"how to format a book for publishing uk\" width=\"449\" height=\"299\" srcset=\"https:\/\/nybookpublishers.co.uk\/blogs\/wp-content\/uploads\/2026\/11\/London-Publishing-Workspace-with-ISBN-Focus-300x200.png 300w, https:\/\/nybookpublishers.co.uk\/blogs\/wp-content\/uploads\/2026\/11\/London-Publishing-Workspace-with-ISBN-Focus-1024x683.png 1024w, https:\/\/nybookpublishers.co.uk\/blogs\/wp-content\/uploads\/2026\/11\/London-Publishing-Workspace-with-ISBN-Focus-768x512.png 768w, https:\/\/nybookpublishers.co.uk\/blogs\/wp-content\/uploads\/2026\/11\/London-Publishing-Workspace-with-ISBN-Focus.png 1536w\" sizes=\"(max-width: 449px) 100vw, 449px\" \/><\/p>\n<h2><b>How to format a book for publishing as a PDF<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">For print, export a PDF with fonts embedded and images at 300 dpi. Both KDP Print and IngramSpark accept PDF interiors. IngramSpark is stricter about technical specifications, so read its file creation guide before uploading.<\/span><\/p>\n<h2><b>Formatting Tools: Word, Google Docs, or Dedicated Software?<\/b><\/h2>\n<table>\n<tbody>\n<tr>\n<td><b>Tool<\/b><\/td>\n<td><b>Best For<\/b><\/td>\n<td><b>Notes<\/b><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Microsoft Word<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Most self-publishers<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Flexible and familiar; use styles carefully<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Google Docs<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Simple text-only books<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Free, but limited control<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Atticus<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Print and ebook from one file<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Works across platforms; paid<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Vellum<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Polished layouts on Mac<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Mac only; paid<\/span><\/td>\n<\/tr>\n<tr>\n<td><span style=\"font-weight: 400;\">Adobe InDesign<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Complex or illustrated books<\/span><\/td>\n<td><span style=\"font-weight: 400;\">Professional standard; steeper learning curve<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h2><b>Common Book Formatting Mistakes to Avoid<\/b><\/h2>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Using the Tab key or spaces to indent.<\/b><span style=\"font-weight: 400;\"> This breaks in ebooks and looks uneven in print.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Pressing Enter to create space.<\/b><span style=\"font-weight: 400;\"> Use paragraph spacing and page breaks instead.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Using several fonts.<\/b><span style=\"font-weight: 400;\"> Stick to one or two.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Forgetting the gutter margin.<\/b><span style=\"font-weight: 400;\"> Text can disappear into the spine.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Starting chapters mid-page without a plan.<\/b><span style=\"font-weight: 400;\"> Be consistent.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Skipping a proof copy.<\/b><span style=\"font-weight: 400;\"> Always order a printed proof before approving your book. Screens hide problems that paper reveals.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Ignoring widows and orphans.<\/b><span style=\"font-weight: 400;\"> A single line stranded at the top or bottom of a page looks careless. Turn on widow\/orphan control in the Paragraph settings.<\/span><\/li>\n<\/ul>\n<h2><b>A Quick Book Formatting Checklist<\/b><\/h2>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Trim size chosen and set.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Mirror margins with correct gutter.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Serif body font, 10.5 to 12 pt.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Line spacing 1.15 to 1.3, justified text.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Chapter titles in Heading 1, each starting on a new page.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Page numbers correct, none on blank or title pages.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Front and back matter complete, ISBN on copyright page.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Table of contents generated automatically.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">PDF exported with embedded fonts.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Printed proof checked before publishing.<\/span><\/li>\n<\/ul>\n<h2><b>Key Takeaways<\/b><\/h2>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Manuscript format is for submission. Book format is for the finished, printed product.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Choose your trim size first, then set mirror margins with a proper gutter.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Use styles for headings and paragraph settings for spacing. Never use tabs or extra Enter presses.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Print needs a fixed-layout PDF. Ebooks need a reflowable EPUB.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Word handles most books well. Google Docs works for simple text. Dedicated tools help with polish.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Always order a proof copy before you publish.<\/span><\/li>\n<\/ul>\n<h2><b>Need Help Formatting Your Book?<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Formatting takes patience, and small errors show up on the page. Margins drift, chapter openings look uneven, and a file that looks fine on screen can fail a printer\u2019s checks. At NY Book Publishers, we offer some of the best book formatting services for UK authors. Our team handles interior layout, typography, page numbering, front and back matter, and clean file preparation for print and ebook. We make sure your files meet the technical requirements of KDP and IngramSpark the first time. And formatting is only the start. As a full <\/span><strong><a href=\"https:\/\/nybookpublishers.co.uk\/\">self-book publishing company<\/a><\/strong><span style=\"font-weight: 400;\">, we also offer editing, proofreading, cover design, ISBN guidance, distribution setup, and book marketing. Visit <\/span><strong><a href=\"https:\/\/nybookpublishers.co.uk\/\">NY Book Publishers<\/a><\/strong><span style=\"font-weight: 400;\"> to see how we can take your book from manuscript to bookshelf.<\/span><\/p>\n<h2><b>Closing<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Learning how to format a book is a skill every self-publisher can pick up. Set your trim size, build clean styles, check your margins, and export the right file for each format. Do those things well, and your book will look as professional as anything on a bookshop shelf. Take your time, order a proof, and fix problems before readers ever see them.<\/span><\/p>\n<h2><b>Frequently Asked Questions<\/b><\/h2>\n<h4><b>How do you format a book for publishing?<\/b><\/h4>\n<p><span style=\"font-weight: 400;\">Choose a trim size, set mirror margins with a gutter, use a readable serif font, apply paragraph and heading styles, add front and back matter, and number pages correctly. Then export a PDF for print and an EPUB for ebooks. Always check a printed proof before approving.<\/span><\/p>\n<h4><b>What is the standard book formatting for authors?<\/b><\/h4>\n<p><span style=\"font-weight: 400;\">Standard book formatting includes a trim size such as 5 x 8 or 6 x 9 inches, a serif font at 10.5 to 12 points, line spacing of about 1.15 to 1.3, justified text, first-line indents, chapter headings starting on new pages, and consistent front and back matter.<\/span><\/p>\n<h4><b>How do I format a book in Microsoft Word?<\/b><\/h4>\n<p><span style=\"font-weight: 400;\">Set a custom page size under Layout, use mirror margins, apply Normal and Heading 1 styles, set line spacing and first-line indents through the Paragraph dialogue, insert section breaks, add page numbers, and generate a table of contents. Save as PDF for print.<\/span><\/p>\n<h4><b>What font and font size should I use when formatting a book?<\/b><\/h4>\n<p><span style=\"font-weight: 400;\">Use a serif font such as Garamond, Georgia, or Palatino at 10.5 to 12 points for body text. Use no more than two fonts in the whole book, and make sure your font licence permits commercial print use.<\/span><\/p>\n<h4><b>What is the best line spacing for a book manuscript?<\/b><\/h4>\n<p><span style=\"font-weight: 400;\">For a submission manuscript, use double spacing. For a finished, printed book, use about 1.15 to 1.3 line spacing. Double spacing in a printed book wastes pages and looks unprofessional.<\/span><\/p>\n<h4><b>How do you format a book for print and ebook publishing?<\/b><\/h4>\n<p><span style=\"font-weight: 400;\">Create a fixed-layout PDF with embedded fonts and correct margins for print. Create a reflowable EPUB for ebooks, using styles for headings, a linked table of contents, and no manual page numbers or tab indents.<\/span><\/p>\n<h4><b>What is the difference between manuscript formatting and book formatting?<\/b><\/h4>\n<p><span style=\"font-weight: 400;\">Manuscript formatting is a plain, double-spaced layout for agents and publishers. Book formatting is the designed interior of the finished product, with a trim size, tighter spacing, justified text, and professional chapter openings and page numbers.<\/span><\/p>\n<h4><b>How do I format chapters and page numbers in a book?<\/b><\/h4>\n<p><span style=\"font-weight: 400;\">Apply Heading 1 to each chapter title and start each chapter on a new page. Use section breaks to separate front matter, main text, and back matter, then restart page numbering at 1 on the first page of Chapter 1. Leave chapter opening pages unnumbered if you prefer.<\/span><\/p>\n<h2><b>Sources<\/b><\/h2>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Amazon KDP Help: Print book margins, trim sizes, and file requirements (kdp.amazon.com)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">IngramSpark: File creation guide (ingramspark.com)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Microsoft Support: Page setup, styles, and section breaks in Word (support.microsoft.com)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Google Docs Help: Page setup and formatting (support.google.com)<\/span><\/li>\n<\/ul>\n<div class=\"gsp_post_data\" \r\n\t            data-post_type=\"post\" \r\n\t            data-cat=\"book-editing-services\" \r\n\t            data-modified=\"120\"\r\n\t            data-created=\"1793638968\"\r\n\t            data-title=\"How to Format a Book: A Complete Step-by-Step Guide\" \r\n\t            data-home=\"https:\/\/nybookpublishers.co.uk\/blogs\"><\/div>","protected":false},"excerpt":{"rendered":"<p>Open You have finished your draft. Now you need it to look like a real book. Knowing how to format [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":779,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","theme-transparent-header-meta":"default","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"set","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"footnotes":""},"categories":[13],"tags":[439,442,440,443,441],"class_list":["post-778","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-book-editing-services","tag-how-to-format-a-book","tag-how-to-format-a-book-for-printing","tag-how-to-format-a-book-in-word","tag-how-to-format-a-word-doc-for-a-book","tag-how-to-format-word-doc-like-a-book"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to Format a Book: Complete Step-by-Step Guide<\/title>\n<meta name=\"description\" content=\"Learn how to format a book for print and eBook publishing. 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